NOTIFICATION OF DESTRUCTION OF STUDENT SPECIAL EDUCATION RECORDS
In accordance with the state and federal regulations implementing the individuals with
Disabilities Education Act (IDEA), this is to inform the public of our intent to destroy personally
identifiable information related to special education services.
The Gallatin County School District would like to make Parents/Guardians, Former Students,
and Eligible (Adult) Students aware that Special Education records of students who graduated in or prior to
school year 2012-13 will be disposed of starting September 15, 2018. The District is
required to maintain records for a minimum of three (3) years from the date the child leaves the
Special Education records collected by the Gallatin County School District relate to the
identification, evaluation, educational placement, or the provision of Special Education in the
district. Special Education services end when the student is no longer eligible for services,
graduates or completes his or her educational program at age 21, or moves from the district.
This notification is solely to provide awareness to the students who graduated in or prior to
May 2013 or who left school during these years. If no student, parent or guardian
responds to this public notice, the school district will assume consent to destroy all Special
Educations records specific to the student after September 15, 2018.
The District may maintain a permanent record, without limitation, of a student’s name, address,
phone number, his/her grades, attendance record, classes attended, grade level completed,
and year completed.
Please be advised that the records may be needed by the student or parent(s) for social
security benefits or other purposes.
Request for student records may be forwarded to Jo Ann McCaughan, Gallatin County Board of
Education 859-567-1820 or firstname.lastname@example.org